Minot City Council will meet Monday, November 4, 5:30 pm at City Hall to consider the agenda below. City Council meetings are open to the public or can be viewed on the City’s Youtube channel here or Facebook page here.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. MAYOR’S REPORT
3.1. MAYOR’S APPOINTMENTS
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4. CITY MANAGER REPORT
5. CITY ATTORNEY REPORT
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6. RECYCLING PRESENTATION
7. CONSIDER THE REPORT OF THE PLANNING COMMISSION
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7.1. SUBDIVISION OF THE BLUFFS 11TH ADDITION
It is recommended the City Council approve the request by Golf Minot, Inc dba Minot Country Club to subdivide Lot 23, Block 1, The Bluffs Addition and Lots 23, 24 & 39, Block 1, The Bluffs Second Addition and Lots 11, 12 & 13, The Bluffs 7th Addition and Lot 1, The Bluffs 9th Addition to the City of Minot to add depth to current residential lots surrounding the golf course.
7.2. THE BLUFFS 11TH ADDITION PLAT
It is recommended the City Council approve a motion to plat and add a previously unplatted portion of SW1/4NE1/4 of Section 6, Township 154 North, Range 82 West to the Country Club lot.
7.3. PUBLIC HEARING: REZONING THE BLUFFS 11TH ADDITION
A public hearing to consider a request by Golf Minot, Inc. dba Minot Country Club to rezone an unplatted portion of the SW1/4 NE 1/4 of Section 6-154-82 containing 2.98 acres to be known as a portion of Lot 1, The Bluffs 11th Addition from AG (Agricultural District) to R1 (Single-Family Residential District).
It is recommended the City Council pass an ordinance to rezone the above parcel from AG (Agricultural District) to R1 (Single-Family Residential District).
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7.4. PUBLIC HEARING: ANNEXATION OF THE BLUFFS 11TH ADDITION
A public hearing to consider a request by Golf Minot, Inc. dba Minot Country Club, to annex into the city limits of Minot an unplatted portion of SW1/4NE1/4 of Section 6, Township 154 North, Range 82 West to the Country Club lot.
It is recommended the City Council pass an ordinance to annex the above parcel into the city limits of Minot.
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7.5. THE BLUFFS 12TH ADDITION REPLAT
It is recommended the City Council approve the request by Mike Reder, to combine Lots 28, 29 & 30, Bluffs 7th Addition into two lots to be known as Bluffs 12th Addition, Lots 1 and 2.
7.6. SUBDIVISION OF MAGIC CITY INDUSTRIAL PARK 2ND ADDITION, LOT 1
It is recommended the City Council merge Lot 3 and the east 100 feet of Lot 4, Block 3, Magic City Industrial Park Addition into a new subdivision to be known as Magic City Industrial Park 2nd Addition, Lot 1.
7.7. MAGIC CITY INDUSTRIAL PARK 2ND ADDITION, LOT 1 CONDITIONAL USE PERMIT
It is recommended the City Council adopt a resolution for a Conditional Use Permit (CUP) for a 12,000 gallon above ground diesel fuel tank on Magic City Industrial Park 2nd Addition, Lot 1.
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7.8. PUBLIC HEARING: REZONE BLAISDELL BIRD ADDIITON, LOTS 23 7 24, BLOCK 13
A public hearing to consider a request by Rehab Services, Inc., to rezone Blaisdell Bird Addition, Lots 23 & 24, Block 13 from C1 (Neighborhood Commercial District) to R2 (Two-Family Residential District).
It is recommended the City Council pass an ordinance to rezone the above property from C1 (Neighborhood Commercial District) to R2 (Two-Family Residential District).
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7.9. BLAISDELL BIRD ADDITION, LOTS 23 & 24, BLOCK 13- AMEND THE FUTURE LAND USE MAP
It is recommended the City Council adopt a resolution to amend the future land use map to acknowledge the change in zone on Blaisdell Bird Addition, Lots 23 & 24, Block 13.
7.10. BLAISDELL BIRD ADDITION LOT 23 & 24, BLOCK 13- CONDITIONAL USE PERMIT
It is recommended the City Council adopt a resolution for a Conditional Use Permit (CUP) to operate a Group Home providing support services and housing for individuals through a contract with North Central Human Services Center on a short-term basis.
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7.11. PLANNING COMMISSION MEETING SCHEDULE
It is recommended the City Council include the adjusted meeting schedule for the Planning Commission when adopting the 2020 meeting resolution to reflect the decision to change the Planning Commission meetings to the first Tuesday of each month at 5:30 pm.
8. CONSENT ITEMS
8.1. APPROVAL OF THE MINUTES
It is recommended the Council approve the minutes of the October 21, 2019 regular City Council meeting.
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8.2. APPROVAL OF BILLS, TRANSFERS & PAYROLL
It is recommended the City Council approve the bills and transfers as listed for October in the amount of $5,224,902.51 and payroll from September 15, 2019 through October 12, 2019 in the amount of $2,022,022.12.
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8.3. ADMINISTRATIVE APPROVALS
It is recommended the City Council ratify the attached list of administratively approved requests.
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8.4. THE FOLLOWING ORDINANCES SHOULD BE CONSIDERED ON SECOND READING
Ordinance No. 5422 – Amend the 2019 Annual Budget- JAG Grant (PD0185)
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8.5. 2019 STREET PATCHING – PHASE 1 – FINAL PAYMENT (4380)
This is an annual maintenance project to patch and repair pavement surfaces that have failed or are showing distresses. Repairing failed and distressed pavement prolongs the lifespan of the road.
Recommend approval of the final payment of $39,914.41 to be paid to Bechtold Paving, Inc.
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8.6. LIBRARY SECOND FLOOR CARPET REPLACEMENT
The existing carpeting on the second floor of the Minot Public Library has not been replaced for almost 20 years and as a high-traffic area, the carpet is showing signed of wear and tear. Therefore, the Library Board included funding to replace carpet in this high-traffic area in the 2019 budget.
It is recommended the Council:1.) Approve awarding the bid for the Library Second Floor Carpet Replacement to iKeating, Inc. in the amount of $50,530.00; and2.) Authorize the Library Director to negotiate details and sign the agreement.
Documents:
- AWARD OF BID MEMO_LIBRARY CARPET.PDF
- BID OPENING CHECKLIST.PDF
- BID PACKET_LIBRARY CARPET2019.PDF
- IKEATING_LIBRARY CARPET BID.PDF
8.7. 3RD STREET SE AND BURDICK EXPRESSWAY HSIP REJECT BID (4426)
The City of Minot Engineering Department designed and along with the help of the NDDOT bid City Project 4426 for the second time. On Friday, October 11th, NDDOT opened the bids and two bids were received. The low bid from Strata was $161,370.65, which is $65,520.65 higher than the engineer’s estimate of $95,950.00 and $46,923.85 lower than Strata’s first bid of $208,294.50. After reviewing the bids and contacting Strata and Main & Holmes, it is the Engineering Departments understanding that the best course of action for the City is to reject the Bids and reexamine how the project can be successfully implemented.
Recommend Council reject the bids and authorize Engineering to reexamine the project.
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8.8. STREET SWEEPER (PROJECT NUMBER 4496)
On October 29, 2019 the Public Works Department opened bids for a new street sweeper for the Street Department. One bid was received, and it is as follows:
Bidder Make/Model Bid Price
Swanston Equipment Global M3 $214,108.00
- Recommend council award the bid to Swanston Equipment in the amount of $214,108.00 for the Global M3 street sweeper.
- Recommend council approve a budget amendment in the amount of 14,162.72 to fund the overage for this equipment purchase.
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8.9. LANDFILL 6-WAY DOZER (PROJECT NUMBER 4500)
On October 28, 2019 the Public Works Department opened bids for a track-type dozer for the landfill. There was one bidder and it is as follows:
Bidder 5-year Lease Payment Guaranteed Buyout
RDO Equipment Co. $88,923.18 $175,000.00
Recommend council award the bid for a lease on a new landfill dozer to RDO Equipment Co in the amount of $88,923.18 per year for 5 years.
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8.10. SPECIALTY RESTAURANT BEER & WINE LICENSE – MI MEXICO
The City received a request from Mexico Lindo, LLC dba Mi Mexico, for a Specialty Restaurant Beer & Wine License operating at Dakota Square Mall, 2400 10th Street SW, Suite 101. All documentation has been approved by the Police Chief, Building Official and Fire Marshal.
It is recommended the City Council approve the request from Mexico Lindo, LLC dba Mi Mexico, for a Specialty Restaurant Beer & Wine License operating at Dakota Square Mall, 2400 10th Street SW, Suite 101.
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8.11. GENERAL AVIATION APRON PH. II (AIR069) AND PH. III (AIR073)
In July of 2018, City Council approved the Airport application for a supplemental Airport Improvement Grant offered by the FAA, request proposals for a contractor for the work, and approval of the contract to award the bid. The Airport did not receive the supplemental funding and did not award the contract to the low bidder at the time, Wagner Construction. The Airport is now moving forward as grant funds were awarded by the FAA and State Aeronautics. This project was approved as part of the 2019 Airport capital improvements budget, which allows for 95% reimbursement from the FAA and State Aeronautics.
1. Recommend approval of Ulteig Work Order No. 1 – GA Apron Reconstruction (Phase II and III); and
2. Authorize the Mayor to sign any applicable documentation. Documents:
- MEMO GA APRON PH II AND III (AIR069 AND AIR073) (002) V3.PDF
- 20190930-MOT-2018APRON-CACO-CONTRACT.PDF
- PROCUREMENT CHECKLIST – AIR069 AND AIR073 GA APRON – AIP 3-38-0037-055-2019.PDF
8.12. CARGO APRON RECONSTRUCTION AND EXPANSION (AIR076)
This project was approved as part of the 2019 Airport capital improvements budget. The FAA and State Aeronautics approved grants, that allow for 95% of the expenses to be reimbursed to the City.
1. Recommend approval of Ulteig Work Order No. 1 – Cargo Apron Reconstruction and Expansion – Design Services; and
2. Authorize the Mayor to sign any applicable documentation. Documents:
- MEMO CARGO APRON (AIR076) V3.PDF
- 20190930-MOT-CARGOAPRON-DESIGN-CONTRACT.PDF
- PROCUREMENT CHECKLIST – AIR076 CARGO APRON D – AIP 3-38-0037-055-2019.PDF
8.13. WASTEWATER TREATMENT FACILITY HYDRAULIC IMPROVEMENTS – FINAL PAYMENT (PROJECT NUMBER 4202)
In 2014, Apex Engineering completed a Wastewater Treatment Facility Study for the City of Minot. In that study, Apex identified some hydraulic improvements that are necessary to alleviate deficiencies in the piping to the stabilization ponds. The improvements will allow better conveyance of our current wastewater flows and provide some additional capacity for future growth and development. The project was bid in January of 2016 and the low bidder was Wagner Construction, Inc. at $5,968,520.00. Wagner Construction has now completed all items remaining for the project.
Recommend council approve the final payment amount of $355,397.32 to Wagner Construction, Inc. for WWTF Hydraulic Improvements project.Documents:
- 4202 – MEMO TO COUNCIL – FINAL PAYMENT.PDF
- 4202 WAGNER PAY REQUEST 8 – FINAL.PDF
- 4202 WAGNER – FINAL CO.PDF
9. ACTION ITEMS
9.1. 31ST AVE SE RECONSTRUCTION COST PARTICIPATION AND MAINTENANCE AGREEMENT (CPM) (4331)
The 31st Ave SE corridor has been scheduled for reconstruction through the NDDOT Urban Roads program. The city council has selected an engineer, held public input, and selected several project design alternatives. The CPM agreement is the standard agreement generated by the NDDOT to dedicate federal funds to the City to pay for the federal share of the project.
Recommend the Council approve the CPM agreement with the NDDOT and authorize the Mayor to sign the agreement.Documents:
9.2. WASTEWATER HYDRAULIC IMPROVEMENTS – CONTRACT AMENDMENT (PROJECT NUMBER 4202)
The contract documents for the Wastewater Treatment Facility Hydraulic Improvements project, as amended by change orders one and two, called for substantial completion of the project by December 4, 2018 with final to follow by January 1, 2019. The project was ultimately substantially completed on January 18, 2019 and final completion was granted on September 10, 2019. Apex Engineering provided construction observation and contract administration beyond the original completion timeline which resulted in additional engineering costs. This contract amendment covers the additional costs incurred due to late completion of the project.
Recommend Council approve the contract amendment with Apex Engineering in the amount of $51,875.00 for the Wastewater Hydraulic Improvements project and authorize the Mayor to sign the agreement.Documents:
9.3. MREFPP PHASE BU-1 – BURLINGTON LEVEE PROJECT
Providing flood risk reduction for Burlington is part of the overall Mouse River Plan. Replacement of the bridge will improve conveyance at the crossing. The project was initially programmed to be a part of the Burlington levee project; however when bid prices for Phases 1, 2, and 3 in Minot came in below budget, some of the funds were reprogrammed to advance other phases of the Mouse River Plan.
- Recommend Council approve plans and specifications and recommend approval to SRJB for bidding of the levee project in Burlington, Phase BU-1 of the MREFPP.
- Recommend Council approve the reimbursement resolution
Documents:
- MEMO – BID LETTING – BU-1-P3529.30.PDF
- MREFP_BURLINGTON_100P_OPC 20191025 P3529.3.PDF
- P3529.3 BURLINGTON COVER SHEET.PDF
- REIMBURSEMENT RESOLUTION 3529 BURLINGTON LEVEE SYSTEM (PHASE BU-1).PDF
10. PERSONAL APPEARANCES
11. MISCELLANEOUS AND DISCUSSION ITEMS
11.1. AMENDMENT TO CMCO SECTION 5-8; LICENSEE TO CLOSE AT CERTAIN TIMES
It was requested by Council that Section 5-8 of the City of Minot Code of Ordinances be amended to allow on-sale of alcohol on Thanksgiving Day.
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